Visit Schedule Setup
Build the protocol's schedule of assessments once and apply it to every subject automatically. Configure visit windows, dependencies, and visit types so the right activities surface at the right time.
What you get
Visit Schedule Setup encodes the schedule of assessments once, on desktop, and lets the platform do the per-subject arithmetic for hundreds of participants. The CRC defines each visit, its window and tolerance, and the activities it triggers; from enrolment onward every subject gets their own dated schedule anchored to their baseline. Subjects see exactly what's next and when on mobile, with reminders that cut missed and out-of-window visits.
Study Build
Visit Schedule Setup
Purpose-built for hybrid & decentralized trials — one workflow across desktop and mobile.
Desktop for study teams, mobile for subjects
Visit Schedule Setup works across the ProCTTH hybrid platform — site staff (CRC, PI, CRA) work on the desktop web console, while subjects access the study from the mobile app.
Desktop console
CRC · PI · CRA
CRC and PI design the schedule of assessments, set visit windows and dependencies, and define on-site vs remote visit types. CRAs review schedule adherence and out-of-window visits.
Mobile app
Subject
Subjects see their personalised visit calendar, get reminders for upcoming visits, and know whether each visit is on-site or remote.
From setup to outcome
Template the protocol
CRC/PI build visit templates with windows, tolerance ranges, and the activities each visit triggers.
Anchor to baseline
On enrolment, each subject gets a dated schedule calculated from their own baseline date.
Surface what's next
Subjects see their personalised calendar with reminders; staff see the site-wide schedule.
Monitor adherence
CRAs track completed, upcoming, and out-of-window visits across all subjects.
Common questions
Are windows calculated automatically?
Yes. Once you set windows and tolerances, each subject's visit dates are calculated from their baseline and kept up to date.
Can a schedule mix on-site and remote visits?
Visit types are configurable per visit, so a single schedule can combine on-site, remote, and home visits.
How do subjects avoid missed visits?
Subjects get a personalised calendar with automated reminders, and sites can see who is at risk of going out of window.